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Meeting-by-Meeting Guide

Meeting-by-Meeting Guide

This section is for Green Team leaders.  It guides exactly what to say and do at each of your first three years of Green Team Meetings. You can be ready for Green Doctor Office certification in 3 months. Easy!

Using this Guide, you will add environmental sustainability to your office, and save money, with just five minutes of office meeting time each week. You also can use ideas from the free My Green Doctor Workbooks (http://www.mygreendoctor.org/workbook-1-introduction/ ) with than 140 Action Steps and Education Steps..Take to each meeting the one or two pages of this Guide that are for that meeting.

Before your first Green Team meeting: 

  1. Get Support from The Office: It is important that your office leadership has decided to “go green”:   the chief executive, owners, partners, manager, or Board of Directors.
  2. Decide When to Meet: Easiest is to dedicate five minutes of a staff meeting each week for the Green Team. It might be “Green Team Tuesday”!  Other offices schedule a dedicated Green Team lunch once a month.  Find a time that suits your office’s busy schedule.
  3. Find A Leader:  The Green Team Leader agrees to schedule and to lead each meeting.  Planning a meeting takes just 15 minutes per meeting.
  4. Keep “Green Team Notes”: Print out ten copies this form (one for each meeting) that makes it easy to keep track of your meetings actions: https://www.mygreendoctor.org/resources/green-team-notes-form/

 

Meeting-by-Meeting Schedule & What Pages of This Guide to Print for Each Meeting:

(scroll down to read the schedule for each Green Team meeting, or read it as a PDF)

Meeting 1:  Welcome to Our Green Team                                                        View PDF Here

Meeting 2:  Begin “Workbook 1: Energy Efficiency”                                         View PDF Here

Meeting 3:  Continue with “Workbook 1: Energy Efficiency”                             View PDF Here

Meeting 4:  Begin “Workbook 4: Solid Waste & Recycling”                              View PDF Here

Meeting 5:  Continue “Workbook 4:  Solid Waste & Recycling”                        View PDF Here

Meeting 6:  Patient Education                                                                           View PDF Here

Meeting 7: Workbook 5, Drug Disposal & Chemicals                                       View PDF Here

Meeting 8:  Continue Drug Disposal & Chemicals                                            View PDF Here

Meeting 9:  Healthy Foods                                                                                View PDF Here

Meeting 10:  Assessment and Looking Forward                                               View PDF Here

Meeting-By-Meeting Monthly: The Road Ahead is Green

After you complete 10 meetings & receive the Green Doctor Office

certificate, Meeting-By-Meeting Monthly will guide your green Team.

for three years.

Meeting 1:  “Welcome to Our Green Team”
  1. Announce that the Green Team is a new office activity, with the goal of qualifying for a Green Doctor Office certificate.
  2. Thank everyone for participating.
  3. Read aloud “Ten Reasons to Go Green”: https://www.mygreendoctor.org/welcome-to-my-green-doctor/ten-reasons-to-go-green/This is provided below.
  4. Describe when your Green Team will meet. Change the meeting time now if necessary.
  5. Explain that your Green Team will use My Green Doctor to guide making gradual improvements in the office over the next 6 months. The topics will include energy efficiency, water use, recycling, climate change, renewable energy, transportation choices, and healthy foods.
  6. Ask each person to register at www.greendoctor.org. Registration takes 3 minutes, is free, safe, and no password is needed.
  7. Find someone to print two copies of your “Pledge Certificate” and to buy simple frames for displaying these in your waiting room and lunchroom.
  8. Announce the date for the next meeting, when you will adopt your first Action Steps.
  9. After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/

Ten Reasons to “Go Green”:

  1. Leads to wiser & more responsible use of resources.
  2. “Going Green” saves money by lowering office expenses.
  3. Creates a healthier work environment.
  4. Green Teams encourage team-work and finding better ways to do things.
  5. Green Teams generate ideas from every member of the office or clinic.
  6. Improves job satisfaction.
  7. Enhances the office’s public image and the trust of patients.
  8. Decreases air pollution, water consumption, and waste.
  9. Builds a healthier community.
  10. Helps to make environmental sustainability part of everyone’s life.

Meeting 2:  Begin “Workbook 1:  Energy Efficiency”

  1. Thank everyone for participating.
  2. At this meeting, CHOOSE TWOAction Steps from the “Quick Start, Now!” section of “Workbook 1: Energy Efficiency”. http://www.mygreendoctor.org/workbook-1-introduction/.These are provided below.
  3. Announce the date for the next meeting, which will continue with “Energy Efficiency”.
  4. After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/
 

MGD-Leaf

1) Turn Machines Off

Adopt a policy to turn off lights, computers, monitors, fax machines, copiers and printers at night. This saves a lot of energy and money. Set computer monitors to “sleep mode” if they must stay on. Plug all machines into power strips to make it easy to turn them off at night with just one button.  You might tape reminder messages onto machines to “Please turn me off!” Speak with your janitorial staff who might be leaving the lights on at night.

Issues to discuss:

  1. Can we agree to do this?
  2. Do a quick mental inventory of your machines & lights: are there some that must stay on?
  3. Who will be the leader for this Action Step and report back at the next meeting?

 

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2) Monitor Your Electricity and Gas Bills

Does your office receive monthly energy bills?  If you are in a large building, you may not receipt a separate bill for the energy that you use. If you do get monthly bills, ask one Green Team member to gather your bills for the past year, and to report your future energy savings every 2-3 months.  Your utility’s website likely can tell you how to calculate how much carbon dioxide you are reducing – the greenhouse gas that is causing most climate change.

Issues to discuss:

  1. Can we agree to do this?
  2. Who will be the leader for this Action Step & report back in 2-3 months?

 

 

 

MGD-Leaf

Lightbulbs: Choose Compact Fluorescent Bulbs (CFB) or Low Emitting Diode(LED) Bulbs

Change all incandescent lights (those with filaments inside) to Compact Fluorescent Bulbs (CFB’s) or to Low Emitting Diode (LED) bulbs. LED’s are preferred because they use so very little electricity.  A75 watt incandescent bulb is replaced with a 25W CFB.

Issues to discuss:

  1. Can we agree to do this?
  2. Do we have dimmer switches that don’t allow bulb changes?
  3. Fluorescent bulbs contain mercury, a potent neurotoxin. The typical CFB contains5mg, compared with 100mg in a mercury thermometer. Do we have a plan to discard used bulbs properly?  Most hardware store accept these, or check www.earth911.com/recycling, or call your trash collector or local government.
  4. Who will be the leader for this Action Step and report back at the next meeting?

 

 

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Thermostat Policy

Adopt an office policy to set thermostats to 74 degrees F (23 C) in the summer and 68 F (20 C) in the winter. Put reminder stickers on the thermostats for these settings.

Issues to discuss:

  1. Can we agree to do this?
  2. Do we need to coordinate this with the building manager?
  3. Who will be the leader for this Action Step and report back at the next meeting?

 

 

 

MGD-Leaf

Turn Off Your Hot Water Heater

Most doctor offices can turn off their hot water heaters, without health consequences. Hand-washing requires soap & water, but not heat. A large public health clinic in Pensacola, Florida studied this option, found it to be safe, and is saving hundreds of dollars annually.
Issues to discuss: 1. Can we agree to do this? 2. Who will be the leader for this Action Step?

Meeting 3: Continue with “Workbook 1: Energy Efficiency”

  1. Thank everyone for participating.
  2. At this meeting, review your progress with the two Action Steps that were adopted at Meeting 2. If there is interest, adopt one or two more Steps from the“Quick Start, Now!” section of “Workbook 1: Energy Efficiency”. http://www.mygreendoctor.org/workbook-1-introduction/, or from the others in the Workbook.These are provided below.
  3. Announce the date for the next meeting, on the topic of”Solid Waste & Recycling”.
  4. After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes:

 

MGD-Leaf

Turn Machines Off

Adopt a policy to turn off lights, computers, monitors, fax machines, copiers and printers at night. This saves a lot of energy and money. Set computer monitors to “sleep mode” if they must stay on. Plug all machines into power strips to make it easy to turn them off at night with just one button. You might tape reminder messages onto machines to “Please turn me off!”. Speak with your janitorial staff who might be leaving the lights on at night.
Issues to discuss:

  1. Can we agree to do this?
  2. Do a quick mental inventory of your machines & lights: are there some that must stay on?
  3. Who will be the leader for this Action Step and report back at the next meeting?

 

MGD-Leaf

Monitor Your Electricity and Gas Bills

Does your office receive monthly energy bills? If you are in a large building, you may not receipt a separate bill for the energy that you use. If you do get monthly bills, ask one Green Team member to gather your bills for the past year, and to report your future energy savings every 2-3 months. Your utility’s website likely can tell you how to calculate how much carbon dioxide you are reducing – the greenhouse gas that is causing most climate change.
Issues to discuss:

  1. Do a quick mental inventory of your machines & lights: are there some that must stay on?
  2. Who will be the leader for this Action Step & report back in 2-3 months?

 

MGD-Leaf

Lightbulbs: Choose Compact Fluorescent Bulbs (CFB) or Low Emitting Diode(LED) Bulbs

Change all incandescent lights (those with filaments inside) to Compact Fluorescent Bulbs (CFB’s) or to Low Emitting Diode (LED) bulbs. LED’s are preferred because they use so very little electricity.  A75 watt incandescent bulb is replaced with a 25W CFB.

Issues to discuss:

  1. Can we agree to do this?
  2. Do we have dimmer switches that don’t allow bulb changes?
  3. Fluorescent bulbs contain mercury, a potent neurotoxin. The typical CFB contains5mg, compared with 100mg in a mercury thermometer. Do we have a plan to discard used bulbs properly?  Most hardware store accept these, or check www.earth911.com/recycling, or call your trash collector or local government.
  4. Who will be the leader for this Action Step and report back at the next meeting?

 

 

MGD-Leaf

Thermostat Policy

Adopt an office policy to set thermostats to 74 degrees F (23 C) in the summer and 68 F (20 C) in the winter. Put reminder stickers on the thermostats for these settings.
Issues to discuss:

  1. Can we agree to do this?
  2. Do we need to coordinate this with the building manager?
  3. Who will be the leader for this Action Step and report back at the next meeting?

 

MGD-Leaf

Turn Off Your Hot Water Heater

Most doctor offices can turn off their hot water heaters, without health consequences. Hand-washing requires soap & water, but not heat. A large public health clinic in Pensacola, Florida studied this option, found it to be safe, and is saving hundreds of dollars annually.
Issues to discuss:

  1. Can we agree to do this?
  2. Who will be the leader for this Action Step?

Meeting 4:Begin Recycling (part of “Workbook 4: Solid Waste & Recycling”)

 

  1. Thank everyone for participating.
  2. Ask your leaders to report the progress with the Energy Efficiency Action Steps.
  3. Plan how torecycle your office wastes. Read aloud the “Recycling Your Waste” Action Step from Workbook 4 (provided below).   http://www.mygreendoctor.org/workbook-4-solid-waste-recycling/
  4. Announce the date for the next meeting, to continue with ”Solid Waste & Recycling.”.
  5. After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/

 

MGD-Leaf

Recycling Your Waste

Agree to a goal of 100% recycling for your office waste. Learn what materials can be recycled by commercial buildings in your town. Certainly you can recycle newspapers, plastic bottles, glass bottles and aluminum. What about food waste or Styrofoam? Recycling can be complex and may need a committee of 2-4 people to take responsibility for this Action Step.
Issues to discuss:

  1. Can we agree to do this?
  2. Will the trash collector accept these or will a staff member be taking home our recycled materials?
  3. What recycling bins are needed for each office rooms &for the waiting room?Who will purchase them?
  4. Who will monitor the bins weekly, and record how many bins or pounds of materials we recycle?
  5. Who will withtalk with the cleaning personnel to be sure that our recyclable materials are not discarded as common trash?

Meeting 5:  Continue “Workbook 4:  Solid Waste & Recycling”
  1. Thank everyone for participating.
  2. Ask your leaders to report the progress with the Energy Efficiency Action Steps and Recycling.
  3. At this meeting, CHOOSE TWO additional Action Steps from the “Quick Start, Now!” section of “Workbook 4: Solid Waste & Recycling”. (provided below).   http://www.mygreendoctor.org/workbook-4-solid-waste-recycling/
  4. Announce the date for the next meeting, on the topic, ”Education”.
  5. After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/

 

 

MGD-Leaf

Buy Recycled Paper

Adopt a policy to buy only recycled-content and low toxicity paper products. Paper comes with different extent of recycled content; your office supply vendor will explain the options. Set a goal of at least 30% recycled content. Recycled paper costs a bit more but your energy savings will more than pay for it. Consider using only recycled paper and only vegetable-dye inks for outside printing orders. Consider every paper product in the office: notepads, stationery, patient handouts, charts, photocopy and printer paper, brochures, business cards, etc.
Issues to discuss:

  1. Can we agree to do this?
  2. What will be the schedule for transitioning to recycled paper products?

 

 

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Recycle or Refill Printer Ink Cartridges

Adopt a policy to recycle or refill your printer ink or toner cartridges. Your office supply store or vendor can explain how to accomplish this. You may need a recycling bin to store the empty cartridges.

  1. Can we agree to do this?
  2. Who will lead this Action Step?

 

 

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Say “No” to Styrofoam

Agree as an office not to use Styrofoam or similar disposable cups and plates. Styrofoam is made with environmentally-unfriendly manufacturing methods and is very wasteful. Speak with your product vendors about cups and plates made from alternatives such as corn or paper. Buy sets of inexpensive dishes for the office; encourage office members to bring their own cups and to reuse them. Inform the salespeople who bring food & beverages to your office that you no longer accept Styrofoam. Tell your patient!

  1. Can we agree to do this?My Green Doctor brochure, “Choose Tap Water”?
  2. Can we order paper or corn-based cups?
  3. Can we re-use our personal cups and glasses?
  4. Who will lead this Action Step?

 

MGD-Leaf

Eliminate Bottled Water and the Water Cooler

Eliminating bottled water and the water cooler saves money, saves electricity, and averts a lot of solid waste. Of course, you can only do this if your town’s public water supply is safe to drink. Bottled water is expensive, wasteful, and is less rigorously tested for safety than many public water supplies.

  1. Can we agree to do this?
  2. Who will lead this Action Step?
  3. Can we print for the waiting room the My Green Doctor brochure, “Choose Tap Water”?
    http://www.mygreendoctor.org/resources/waiting-room-brochures/

Meeting 6:  EducationYou will need a computer for this meeting, open to the Resources page:

http://www.mygreendoctor.org/resources/.

  1. Thank everyone for participating.
  2. Ask your leaders to report the progress with the Energy Efficiency Action Steps and for Solid Waste & Recycling.
  3. Explain that this meeting is to decide how to share My Green Doctor ideas with office colleagues, families, and patients.
  4. Verify that your Green Doctor Office Pledge certificate is printed, framed and displayed in the waiting room and lunch room. If not, find a volunteer to do this. The certificate is obtained by registering at mygreendoctor.org .
  5. Here are several Education ideas (pick two or three):
  6. Start a Green Team “Tip of the Week” Program for office colleagues and patients. We provide dozens of simple Tips on the Resources page http://www.mygreendoctor.org/resources/.Who will pick the “Tip” for each week?  How will it be announced:  verbally at a meeting, by email, by Electronic Medical Record, by newsletter, or posted on a bulletin board?
  7. From the Resources page or from another website, choose a poster to print, frame and display. Who will do this for the Green Team?  For fun, consider making your own poster, or for one of your children to design a colorful poster.
  8. From the Resources page, decide to print one or more brochures to offer to patients in the waiting room. Who will take responsibility for this?
  9. Decide to write a short Green Team announcement concerning one of your Action Steps for each edition of your office newsletter. Or share with you colleagues the monthly My Green Doctor newsletter.
  10. Announce the date for the next meeting, on the topic, ”Drug Disposal & Chemicals”.
  11. After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/
Meeting 7:  Begin “Workbook 5: Drug Disposal & Chemicals”
  1. Thank everyone for participating.
  2. Ask your Action Step leaders to report the progress with “Energy Efficiency, “Solid Waste & Recycling”, and “Education”.
  3. At this meeting, CHOOSE TWO Action Steps from “Workbook 5: Drug Disposal & Chemicals”: http://www.mygreendoctor.org/workbook-5-drug-disposal-chemicals/ We recommend choosing from “Discarding Pharmaceuticals” , “Green Cleaning Supplies”,  Green Hand Soaps”, or “Say ‘NO’ to Mercury”. (provided below). Find a leader for each Action Step that you choose.
  4. Announce the date for the next meeting, to continue with ”Drug Disposal & Chemicals”.

After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/

 

MGD-Leaf

Discarding Pharmaceuticals

Adopt policy for safe medication disposal by the office, your families and patients. Prepare a one-page handout for your office and patients. Every time your office recommends a new medication to patients, remind them of safely discarding their old pharmaceuticals. Print our free posters & buy simple picture frames to inform your colleagues and patients:
https://www.mygreendoctor.org/resources/waiting-room-posters/

Almost all medicines, vitamins and herbal medicines can be thrown
into your household trash. These include prescription and
over-the-counter (OTC) drugs in pills, liquids, drops, patches, creams,
and inhalers.
If you are concerned that the medicines could be misused by others, remove the drugs from their original containers and mix them with something undesirable, such as used coffee grounds, dirt, or cat litter. Put the mixture in something you can close — such as a plastic bag, empty can, or other container to prevent the drugs from leaking or spilling out. Throw the container in the garbage. Scratch out personal information on the empty medicine packaging to protect privacy.
Some medicines, such as adhesive medicine patches, liquid medicines, and inhalers, come with instructions for their disposal. Some inhalers can be dangerous if the container is punctured. You can ask your pharmacist or return these to the pharmacist, but never discard medicines in the sink or toilet as these can contaminate public water supplies.
Unused medicines also can be returned to most pharmacies for disposal. Speak with your pharmacist. If you are not sure what is advised in your community, contact the government to learn the disposal rules for medications and especially for controlled substances. You may find this information on line from your government, your trash collector, or your hazardous waste collection center.

 

MGD-Leaf

Green Cleaning Supplies

Adopt an office policy to use only “green chemicals” endorsed by Green Seal , EcoLogo,Environmental Choice , or a similar organization. These are products that are safer for you, safer for the workers who made them, and safer for the environment. Products to identify in your office include general cleaners, toilet bowl cleaners, carpet cleaners, glass cleaners, floor strippers and waxes. Never use bleach, a common cause of lung injury to health professionals. The person who sells and delivers your cleaning products may know about safe chemicals and be pleased to help.
Consider sharing with your colleagues and patients our “Green Cleaning” blog: https://www.mygreendoctor.org/green-cleaning-keeps-toxins-out-heres-how/ . Tell your patients that you choose safer, “greener” chemicals!

 

MGD-Leaf

Green Hand Soaps

Adopt a policy to use only Green hand cleansers in the public areas such as restrooms. Avoid “anti-bacterial” products as these generally are not necessary, are expensive, and can harm the environment. Never use soaps containing triclosan, a chemical that is particularly hazardous. Consider sharing with your colleagues and patients our “Cheaper & Greener” blog: https://www.mygreendoctor.org/safe-soap-cheaper-greener-by-avoiding-triclosan-2/ .
Display signs stating that you use only environmentally-certified cleaning products for the safety of your patients and of the environment.Prepare an informational handout on green cleaning for patients and staff.

MGD-Leaf

Say “NO” to Mercury

Adopt a policy to eliminate all mercury from your office. Mercury is a metal used in liquid form in many medical devices, such as sphygmomanometers, thermometers, and thermostats. Mercury evaporates at room temperature to become a highly toxic gas that causes nerve damage, kidney disease and harm to unborn children. Take an inventory of your mercury containing devices. Plan a timetable to rid the office and your homes of mercury-containing devices. Fluorescent lightbulbs contains mercury: always discard these safely. See our “Workbook 1: Energy Efficiency” for more information on bulbs.

 

Meeting 8:  Continue working on “Drug Disposal & Chemicals”

 

  1. Thank everyone for participating.
  2. Ask your leaders to report the progress with your Action Steps for “Energy Efficiency”,“Solid Waste and Recycling”, and “Education”.
  3. At this meeting, continue working on your TWO Action Steps from “Workbook 5: Drug Disposal & Chemicals”: http://www.mygreendoctor.org/workbook-5-drug-disposal-chemicals/(provided below).
  4. Announce the date for the next meeting, on the topic,”Healthy Foods in the Office.”
  5. After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/

 

 

MGD-Leaf

Discarding Pharmaceuticals

Adopt policy for safe medication disposal by the office, your families and patients. Prepare a one-page handout for your office and patients. Every time your office recommends a new medication to patients, remind them of safely discarding their old pharmaceuticals. Print our free posters & buy simple picture frames to inform your colleagues and patients:

Waiting room posters

Almost all medicines, vitamins and herbal medicines can be thrown

Green Cleaning Supplies

into your household trash. These include prescription and
over-the-counter (OTC) drugs in pills, liquids, drops, patches, creams,
and inhalers.
If you are concerned that the medicines could be misused by others, remove the drugs from their original containers and mix them with something undesirable, such as used coffee grounds, dirt, or cat litter. Put the mixture in something you can close — such as a plastic bag, empty can, or other container to prevent the drugs from leaking or spilling out. Throw the container in the garbage. Scratch out personal information on the empty medicine packaging to protect privacy.
Some medicines, such as adhesive medicine patches, liquid medicines, and inhalers, come with instructions for their disposal. Some inhalers can be dangerous if the container is punctured. You can ask your pharmacist or return these to the pharmacist, but never discard medicines in the sink or toilet as these can contaminate public water supplies.
Unused medicines also can be returned to most pharmacies for disposal. Speak with your pharmacist. If you are not sure what is advised in your community, contact the government to learn the disposal rules for medications and especially for controlled substances. You may find this information on line from your government, your trash collector, or your hazardous waste collection center.

 

 

MGD-Leaf

Green Cleaning Supplies

Adopt an office policy to use only “green chemicals” endorsed by Green Seal , EcoLogo, Environmental Choice , or a similar organization. These are products that are safer for you, safer for the workers who made them, and safer for the environment. Products to identify in your office include general cleaners, toilet bowl cleaners, carpet cleaners, glass cleaners, floor strippers and waxes. Never use bleach, a common cause of lung injury to health professionals. The person who sells and delivers your cleaning products may know about safe chemicals and be pleased to help.
Consider sharing with your colleagues and patients our “Green Cleaning” blog: https://www.mygreendoctor.org/green-cleaning-keeps-toxins-out-heres-how/ . Tell your patients that you choose safer, “greener” chemicals!

 

MGD-Leaf

Green Hand Soaps

Adopt a policy to use only Green hand cleansers in the public areas such as restrooms. Avoid “anti-bacterial” products as these generally are not necessary, are expensive, and can harm the environment. Never use soaps containing triclosan, a chemical that is particularly hazardous. Consider sharing with your colleagues and patients our “Cheaper & Greener” blog: https://www.mygreendoctor.org/safe-soap-cheaper-greener-by-avoiding-triclosan-2/ .
Display signs stating that you use only environmentally-certified cleaning products for the safety of your patients and of the environment.Prepare an informational handout on green cleaning for patients and staff.

 

MGD-Leaf

Say “NO” to Mercury

Adopt a policy to eliminate all mercury from your office. Mercury is a metal used in liquid form in many medical devices, such as sphygmomanometers, thermometers, and thermostats. Mercury evaporates at room temperature to become a highly toxic gas that causes nerve damage, kidney disease and harm to unborn children. Take an inventory of your mercury containing devices. Plan a timetable to rid the office and your homes of mercury-containing devices. Fluorescent lightbulbs contains mercury: always discard these safely. See our “Workbook 1: Energy Efficiency” for more information on bulbs.

 

Meeting 9:  Begin Workbook 7: Healthy Foods in the Office (pages)

1.      Thank everyone for participating.

2.      At this meeting, ask your Action Step leaders to review your progress with each the Steps that you have adopted:

a)      Energy Efficiency

b)      Solid Waste & Recycling

c)      Education

d)      Drug Disposal & Chemicals

3.       Choose ONE Action step from “Workbook 7: Healthy Food in the Office”, provided below

(http://www.mygreendoctor.org/workbook-7-healthy-foods-for-the-doctor-office/ ).  We suggest choosing to adopt “Go Meatless” or the “Healthy Foods Vendor Policy”.

4.      Announce the date for the next meeting, when you will assess your progress & look forward.

5.      After the meeting, fill out the Green Team Notes form. Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/

 

MGD-Leaf

Go Meatless

Adopt a policy for everyone in the office have no meat in their diets in the office or at home for at least one day each week. It might be “Meatless Wednesday”! The environment and most people benefit from avoiding meat products, and especially fatty meats and meats from 4-legged animals (beef, pork, lamb, mutton & goat). A terrific website on this is offered by the U.S. non-profit group, “Physicians Against Red Meat” www.PhARM.org. Tell your families and patients.

Healthy Foods Vendor Policy

Adopt a policy to have healthy, “green” foods in your office. Here is a list of practical, industry-standard guidelines that you can print and give to pharmaceutical representatives and other vendors who bring foods to the office (our thanks to Chef Cathy Collins of Cafe Nola in Jacksonville, Florida, www.mocajacksonville.org, for helping with this):

Our Healthy Foods Policy

“Our medical office wishes to promote a healthy workplace and to reduce our carbon footprint. Please consider these guidelines in choosing caterers and restaurants for food and beverages that you bring us.”

  1. Organic:  Choose organic foods and beverages.
  2. Go local:  Seek produce & specialty products that come from within 100 miles of our community.
  3. Be Sustainable: Offer fish and seafood products from sustainable fisheries and farms.
  4. Healthy fats:  Use no Tran’s fats in the preparation of foods for our office.
  5. Meatless:  Offer a meatless lunch option, in addition to salads.
  6. Recyclable/Reusable: Use recyclable or reusable plates, cups and cutlery.
  7. Containers:  Use recyclable or reusable containers and bags for deliveries.
  8. Whole foods: Promote healthier eating by using as many whole grains, beans, fresh, and unprocessed foods as possible.
  9. Healthy cooking:  Avoid fried, oily, less healthy foods.

 

Our Healthy Foods Policy

“Our medical office wishes to promote a healthy workplace and to reduce our carbon footprint. Please consider these guidelines in choosing caterers and restaurants for food and beverages that you bring us.”

  1. Organic:  Choose organic foods and beverages.
  2. Go local:  Seek produce & specialty products that come from within 100 miles of our community.
  3. Be Sustainable: Offer fish and seafood products from sustainable fisheries and farms.
  4. Healthy fats:  Use no Tran’s fats in the preparation of foods for our office.
  5. Meatless:  Offer a meatless lunch option, in addition to salads.
  6. Recyclable/Reusable: Use recyclable or reusable plates, cups and cutlery.
  7. Containers:  Use recyclable or reusable containers and bags for deliveries.
  8. Whole foods: Promote healthier eating by using as many whole grains, beans, fresh, and unprocessed foods as possible.
  9. Healthy cooking:  Avoid fried, oily, less healthy foods.

Meeting 10:  Assessment and Looking Forward

1.      Thank everyone for participating.

2.      At this meeting, ask your Action Step leaders to review your progress with each the Steps that you have adopted in Meetings 1-9, and discuss what to do to make sure that your achievements continue:

a)      Energy Efficiency

b)      Solid Waste & Recycling

c)      Education

d)      Drug Disposal & Chemicals

e)      Healthy Foods in the Office

3.      If you have not done so already, email your Green Team Notes forms to My Green Doctor (http://www.mygreendoctor.org/contact/) and notify us that you have qualified for your Green Doctor Office Certificate.   The Certificate is valid for three years and free to offices with a colleague who is a member of one of My Green Doctor’s partner organizations (http://www.mygreendoctor.org/welcome-to-my-green-doctor/our-partner-organizations/ ).  The cost of your certificate is $250 (U.S.) for non-members, so this could be a smart time to join one of our partners!  Print two copies of your Certificate and buy simple frames to display this proudly in your waiting room and lunch room.

4.      Announce the date for the next meeting.  From here, meetings should be once a month.

1.5.   After the meeting, complete the Green Team Notes form.  Keep it very brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/

Meeting-By-Meeting Monthly:  The Road Ahead is Green

Once you have completed your first 10 Green Team meetings, “green” has become part of your office’s culture.  Congratulations!   Look back at “Ten Reasons to Go Green”, and see if these have been true for you:  https://www.mygreendoctor.org/welcome-to-my-green-doctor/ten-reasons-to-go-green/Meeting-By-Meeting Monthly will guide your Green Team for the next three years.  (Print pages )

At Each Monthly Green Team Meeting:
  1. Thank everyone for participating.
  2. At each meeting, ask your Action Step leaders to review your progress with the Steps that you have adopted that still need attention.
  3. At each meeting,try to adopt ONE new Action Step from the My Green Doctor Workbooks. Remember to include an Education component, such as an announcement for your office colleagues, a newsletter item, a waiting room brochure, a “Tip of the Week” for patients, etc. Here are a few ideas for Action Steps:
    1. Energy Efficiency: “Complete an Office Energy Audit”, “Engage Your Office Neighbors”, or “Install Motion Detectors”
    2. Renewable Energy: “Buy Renewable Energy”, and create a one-page handout telling your patients how they can also.
    3. Water Efficiency: “Inspect Your Irrigation System” or “Turn of Your Hot Water Heater”
    4. Water Efficiency: “Inspect Your Irrigation System” or “Turn of Your Hot Water Heater”
    5. Drug Disposal & Chemicals: “Adopt a Green Chemicals Policy, deploy insect “bait stations” instead of chemical sprays
    6. Transportation & Commuting: “Encourage bicycle use”, “Calculate the office transportation carbon footprint’, “Educate each other on low-emission vehicles”.
    7. Healthy Foods for the Office: “Go Meatless”, “Join a Food Box”, https://www.mygreendoctor.org/why-not-join-a-local-food-box-or-csa/ .
  1. If you have not done so already, plan to email your Green Team Notes forms to My Green Doctor (http://www.mygreendoctor.org/contact/) and notify us that you have qualified for your Green Doctor Office Certificate. The Certificate is valid for three years and free to offices with a colleague who is a member of one of My Green Doctor’s partner organizations (http://www.mygreendoctor.org/welcome-to-my-green-doctor/our-partner-organizations/ ). The cost is $250 (U.S.) for non-members. Print two copies of your Certificate and buy simple frames to display proudly in your waiting room and lunch room.
  2. Announce the date for the next meeting. Future meetings should be once a month.
  3. After the meeting, complete and email to My Green Doctor Green the Team Notes form. Keep it brief– not more than 5 minutes for the Notes: https://www.mygreendoctor.org/resources/green-team-notes-form/

 

 


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